How can you organise an unusual event in a tent?

Organising an event under a tent can turn any occasion into a memorable and unique experience. Whether it's a wedding, a corporate event or a themed evening, the tipi or tent hire offers infinite possibilities for creating a unique atmosphere in an unusual setting.

In this article, we'll explore how to organise a external event under an unforgettable party tent.

Choosing the right type of tent

Reception tent or marquee?

One of the first choices to make is the type of tent. For more formal events such as weddings or company receptions, a party tent can be ideal. It often offers a more sophisticated look and can be lavishly decorated.

On the other hand, for more relaxed or festive events, a marquee might be just the thing. Simpler but just as charming, it can be easily personalised with garlands of lights, streamers and colourful decorative objects.

Practical considerations

When choosing a tent, also consider the weather conditions. A tent must be able to withstand wind and rain, especially if you're organising an event during a period of uncertain weather. Make sure the tent you choose has removable sides that can be easily opened or closed.

What's more, the size of the tent is crucial. Take into account the number of guests and the space needed for the dance floor, the stage if you have a band or DJ, and any other important elements of your organisation.

Creating stunning decor

Evening theme

The first step to successful decorating is to choose a evening theme. This will set the tone and guide all your decorating decisions. Popular themes include bohemian, vintage, urban chic and nature evenings.

Once you've decided on a theme, you can select the dominant colours and the corresponding decorative elements: tablecloths, centrepieces, lighting, etc. Don't hesitate to play with natural and artificial light to add some magic to your space.

Details and accessories

Small details can make all the difference. Think about using fresh flowers, scented candles or lanterns to create a warm and welcoming atmosphere. If you've chosen a specific theme, elements such as patterned candle holders, decorative cushions or even rugs can reinforce the theme.

For a special touch, consider setting up a photo corner with fun props. Not only will this be great entertainment for your guests, it will also be a way of capturing unique memories of your event.

Offering an exceptional gastronomic experience

Open-air cooking

One of the major advantages of tented events is the possibility of offering a outdoor cooking. Hire a chef who specialises in grills or barbecues to prepare delicious dishes on site. This adds extra visual and olfactory appeal.

You could also consider interactive stations where guests can create their own plates, such as a taco station, a salad bar, or a customisable dessert stand. These options make the dining experience more dynamic and engaging.

Menu to suit the mood

The menu should match the theme of your evening and the preferences of your guests. For a chic and refined atmosphere, opt for a dinner served at the table with several carefully prepared dishes. For a more relaxed event, a varied buffet accompanied by a selection of exotic cocktails will delight your guests.

And don't forget to include vegetarian and gluten-free options to suit all palates. Food trucks are also very trendy and can add an original and convivial touch to your reception.

Entertainment

Musical atmosphere

Musical entertainment is essential for setting the mood at your tented event. Whether you opt for a DJ, a live band or a carefully crafted playlist, make sure the music is well thought out and matches the desired energy for each moment of the evening.

For something really special, you could consider live entertainment, such as a jazz ensemble for a chic cocktail party, or a rock band to energise the dance floor later in the night.

Interactive activities

Offer activities that your guests can enjoy throughout the event. For example, giant wooden games, creative workshops, or even a magician to surprise and entertain participants. These activities should be in keeping with the theme of the evening to create continuity in the experience.

If there are any children, make sure you have a dedicated children's structure. A corner with cartoons, toys and entertainers can make the evening fun for all ages.

Logistics planning

Location and installation

The choice of location is crucial to the success of your event. Look for a venue that is not only beautiful but also accessible and practical. Check that there are no particular restrictions regarding noise or electrical equipment.

Make sure you plan the installation of the tent well in advance. Make sure you have a specialist team on hand to assemble and dismantle the structure safely. It's also a good idea to place an order to ensure that the ground is flat and that there are no technical problems preventing the installation of your party tent.

Drying and safety

Be prepared for all possible scenarios, including unexpected weather conditions. Carry portable heaters for cool evenings and fans or air conditioners for hot days. Fallback solutions, such as additional structures or temporary shelters, can be useful if necessary.

As far as safety is concerned, check that the tent is properly anchored to the ground and that the equipment used meets current safety standards. Use stable furniture and fire protection devices to avoid any accidents during the event.

Example of a typical budget for a tented event

This table gives a general idea of the costs associated with organising a tent event. Prices can vary depending on a number of factors, such as location, season and chosen suppliers.

By following these steps and tips, organise an unforgettable event in a tent becomes child's play. With careful attention to detail and meticulous planning, you can create a memorable experience for your guests, whatever type of event you wish to celebrate.